Marcus, a German software developer, moved to Stockholm last year. He secured a work permit in 11 weeks. His employer, Klarna, handled most of the process. Sweden approved 45,000 work permits for non-EU citizens last year. The system prioritises skilled professionals with job offers. This guide explains how to navigate it successfully.
The Employer-Led Process
Sweden requires employers to initiate work permit applications. Companies must advertise jobs in Sweden and the EU first. They must prove no suitable candidate exists locally. This labour market test takes about two weeks. Employers then submit applications to the Swedish Migration Agency. They use the online platform e-service for businesses. The agency charges employers 2,000 SEK per application.
Spotify hired 300 engineers from outside the EU last year. The company assigns relocation specialists to each hire. These specialists manage the entire permit process. They collect documents like signed employment contracts. They submit proof of health insurance coverage. They ensure salaries meet union standards. For tech roles, this means at least 42,000 SEK monthly.
Document Preparation
Applicants need specific documents ready. These include passport copies valid for six months. They need educational certificates with Swedish translations. They require employment contracts specifying job duties. They must show salary meeting collective agreement minimums. For example, nurses need 32,000 SEK monthly. Engineers need 40,000 SEK monthly.
Prepare digital copies of all documents. Use clear PDF files under 2MB each. Label files with English names like "passport_scan.pdf". Create a checklist with these items. Include passport photos meeting Swedish specifications. These photos need light backgrounds and neutral expressions. Photo requirements differ from other countries.
Application Submission and Waiting
The Swedish Migration Agency processes most applications in 1-3 months. Track your case using their online portal. Create an account at migrationsverket.se. Use your case number to check status updates. The agency may request additional information. Respond within the given timeframe. Delayed responses extend processing times.
Some applicants receive decisions faster. Critical skills like healthcare professionals get priority. Eritrean nurse Selam got her permit in 8 weeks. She had a job at Karolinska University Hospital. Her documents were complete and translated. She submitted biometric data at the embassy promptly.
After Approval Steps
Approved applicants receive decision letters by email. They must visit Swedish embassies for residence permit cards. Book embassy appointments immediately. Slots fill quickly in popular locations. Bring your passport and decision letter. The embassy takes fingerprints and photographs. They issue residence permit cards within 2-4 weeks.
Register with the Swedish Tax Agency upon arrival. Visit skatteverket.se to schedule appointments. Bring your passport and permit card. The agency issues personal identity numbers. These numbers enable bank accounts and housing contracts. Open a bank account at Swedbank or SEB. Use your identity number for identification.
Common Pitfalls to Avoid
Many applications fail due to salary issues. Employers must pay market rates. The Migration Agency checks salary surveys. They reject applications with below-market offers. Another issue involves job descriptions. Vague descriptions like "IT consultant" get rejected. Specific titles like "Python developer" pass scrutiny.
Insurance coverage causes problems too. Employers must provide health insurance. It must cover the entire permit period. Temporary insurance policies get rejected. Use comprehensive plans from companies like Trygg-Hansa. These cost about 500 SEK monthly per employee.
Frequently Asked Questions
How long does the work permit process take?
The Swedish Migration Agency processes most applications in 1-3 months. Fast-track applications take 10-30 days. These require complete documentation and employer cooperation. Delays occur with missing documents or salary issues.
Can I bring my family to Sweden?
Yes, work permit holders can bring spouses and children. Apply for family permits simultaneously. Include marriage certificates and birth certificates. Translation to Swedish or English is mandatory. Processing takes 4-6 months for family applications.
What happens if I lose my job?
You must find new employment within 3 months. The new employer must apply for a new work permit. You cannot work during this period. You must notify the Migration Agency immediately. Failure to comply risks permit revocation.
Can I switch employers in Sweden?
Yes, but the new employer must apply for a new permit. You cannot start working until approval. The process takes 1-2 months with complete documents. Maintain your current employment during the application.
What are the salary requirements?
Salaries must match Swedish collective agreements. For tech roles, minimum is 42,000 SEK monthly. For healthcare, minimum is 32,000 SEK monthly. The Migration Agency publishes updated figures annually.
Do I need to speak Swedish?
Most jobs require English proficiency only. Some sectors like healthcare need Swedish skills. Employers specify language requirements in job ads. The Migration Agency does not test language skills.
Can I apply for permanent residence?
Yes, after 4 years of continuous work permits. You must have maintained employment throughout. You need stable housing and income. Apply 6 months before your permit expires.